Ph.D. Advancement & Dissertation Guidelines

Advancement to Candidacy Oral Examination

• Check the filing deadlines.
• Arrange the date and time with your advisor and the advancement committee.
• Book the room with the Undergraduate Affairs Specialist in the Math Department Office.
• Notify Donna McConnell at least 2 weeks prior to the exam date in order to post the announcement on the Mathematics Department website. Be prepared to submit the title, date, time, and room number.
• Download the Report of Ph.D. Candidacy Committee Form I.
• Complete all 3 pages of the form including the Conflict of Interest form on page 3 (Required).

Advancement Committee

• 5 Senate members required for the PhD advancement committee, the Chair must be from the Math Department or have a joint appointment.
• The majority of the committee must be from the Math Department
• The outside member cannot be from the Math Department or have a joint appointment/affiliation with the Math Department

Take the completed form to the Qualifying Oral Examination and obtain the signatures of the all Committee Members. (Use * to indicate Final Examination Committee Members) If the decision is favorable, obtain the signature of the Doctoral Chair of your committee, the Department Graduate Vice Chair (Graduate Affairs Officer can obtain signature) and your signature on Page 3. Take to Math Department office. Donna McConnell will take a copy for your academic file and confirm signatures have been obtained. The Advancement to Candidacy Fee of $90 must be paid at the Cashier’s Office. The cashier will stamp this form to indicate receipt of payment. The completed PhD form I, cashier’s stamp indicating payment and a completed Conflict of Interest form, constitutes an application for Advancement to Candidacy. The student’s official date of advancement is the day the completed Ph.D. Form I is received in Graduate Division.

Final Examination For Degree of Doctor of Philosophy

• Check the filing deadlines.
• Arrange the date and time with your advisor and the advancement committee. If any of the members have changed since the Advancement to Candidacy Oral Examination, notify Donna McConnell immediately. An exception will have to be submitted to Graduate Division and approved prior to the PhD Defense.
• Book the room with the Undergraduate Affairs Specialist in the Math Department Office.
• Notify Donna McConnell at least 2 weeks prior to the exam date in order to post the announcement on the Mathematics Department website. Be prepared to submit the title, date, time, and room number.
• Prepare your paper work (Ph.D. form II) prior to your defense date.  All committee members must sign the form once the dissertation is complete. Bring the completed Ph.D. form II to Donna in order to obtain Department Chair or Graduate Vice Chair's signature and to take a copy of the form prior to submitting it to library archives or Graduate Divison.

It is strongly suggested that a completed draft be taken to the library archives for critique prior to submitting or printing final copy.

Library Archives
Elizabeth and Verle
Annis Reading Room
Langson Library, room 525
email: spcoll@uci.edu
Hours:
open: 11:00 am
close: 5:00 pm

Library Archives approved text and template

Template.pdf
Template.tex
Bibliography formatting

Ph.D Dissertation Paper/Electronic Submission Instructions

Information concerning paper submission is found HERE and about electronic submission HERE.

Degree Certification Request Form (optional).

Please note: It may take four to six months to receive a diploma, you may submit this form and receive a Letter of Certification that certifies your graduation. Allow a minimum of five working days for your Degree Certification request to be processed.