Polices and Enrollment
Deadlines are published each quarter in the Schedule of Classes. General registration at UCI consists of two separate steps: (1) Enrollment in classes via WebReg and (2) payment of fees. To avoid late charges, be sure you are registered by the end of the second week of classes.
Graduate students can enroll in classes via WebReg during the regular enrollment period, or by processing an add/drop/change card at the Registrars office before the end of the second week of classes or a late enrollment service charge of $50.00 is assessed. Those students receiving fee or tuition credits either from a fellowship or academic appointment will see this reflected on their ZotBill. If you believe you should be receiving fee credits and you do not see these adjustments, contact the Graduate Advisor Officer as soon as possible for follow up, so that the proper adjustments can be made before the fee payment deadline. For tuition and fee amounts and for further details, see the Schedule of Classes, available each quarter.
Fees and Expenses
Fees for each quarter are due and payable in advance and within deadlines published in the Schedule of Classes. A student will not be officially enrolled in classes or receive any University benefits until fees are paid in full. For tuition and fees amounts and for further details, see the Schedule of Classes, available each quarter.
Full-Time Study
Full-time study is defined as enrollment in at least 12 units of upper-division or graduate academic credit per quarter, including credit for supervised research or teaching. The Graduate Studies Committee must approve course loads in excess of 16 units in advance.
Fees for Part-Time Status
Graduate students on approved part-time status (enrollment in eight units or less per quarter, including physical education units) pay the full University Registration Fee and one-half the Educational Fee paid by students on full-time status. Part-Time status is open to Masters’ students only. Those part-time students who have been determined to be nonresidents of the State of California are assessed one-half the Nonresident Tuition, in addition to the full Registration Fee and one-half the Educational Fee. Students seeking part-time status must obtain the approval from the home department and the Graduate Dean. Part-time status can be granted only for reasons of occupation, health, or family responsibilities. Ordinarily, graduate students who are not U.S. citizens or permanent residents are not eligible for part-time status because of Federal regulations governing student visa status. International students should contact the International Services Office for further information. Part-time status lapses at the end of each academic year; therefore, a student must reapply each year that part-time status is desired.
Miscellaneous Fees
- Application Fee $70.00 US - $90 Foreign Applicants
- Advancement to Candidacy for Ph.D. $ 90.00
- Filing Fee $144.00
Residency Requirements
If you have questions regarding the residence requirement for tuition purposes, you need to contact the Residence Deputy, Registrar's Office, 215 Administration Building, University of California, 92697-4975; telephone (949) 824-6129.
No other University personnel are authorized to supply information relative to residence requirements for tuition purposes. Any student, following a final decision on residence classification by the Residence Deputy, may make written appeal to the Legal Analyst Residence Matters (300 Lakeside Drive, 7th Floor), University of California, Oakland, California 94612-3565 within 90 days after notification of the final decision by the Residence Deputy.
Important Deadlines
Graduate Student deadlines are listed in the Schedule of Classes and posted on the Graduate bulletin board.
Dissertation/Thesis deadlines are Friday of the eighth week of classes for each quarter. However, those students who complete all requirements and submit thesis’s and dissertations after the end of the eighth week of classes and prior to the start of the subsequent quarter will earn a degree the following quarter, but will not be required to pay fees for that quarter. Please note that in order to avoid payment of fees, manuscripts, all forms, and degree paperwork must be submitted prior to the first day of the quarter in which the degree is to be earned.
Scholarship
For a graduate student, only the grades A+, A, A-, B+, B, and S represent satisfactory scholarship. A graduate student is expected to make satisfactory progress toward an approved academic objective, as defined by the faculty of the program in accordance with policies of the Graduate Council, and to maintain a satisfactory grade point average for all work undertaken while enrolled in graduate study. Satisfactory progress is determined on the basis of both the recent academic record and overall performance. A graduate student normally is expected to complete satisfactorily at least eight units of academic credit applicable to the graduate program in each regular academic session and satisfy all requirements of the academic program according to an approved schedule. A grade point average below the B level (3.0) is not satisfactory, and a student whose grade point average is below that level is subject to academic disqualification. You must maintain a 3.1 GPA to be a Teaching Assistant.
Graduate Student Associations
All graduate and medical students are members of the Associated Graduate Students (AGS). The purpose of AGS is to promote and provide for the distinct needs and priorities of graduate students. AGS representatives can be reached at (949) 824-6351. AGS functions as a liaison between graduate students and the UCI administration, faculty, and staff by addressing concerns and working to resolve grievances. AGS provides graduate students with numerous student-operated services. It publishes ‘AGS Scope’ to inform graduate students of relevant issues on campus and elsewhere; maintains a referral service for teaching assistants; and provides funding for special projects.
These funds are allocated on a rolling basis to petitioning clubs and organizations on campus. For more information, telephone the Vice President-Financial Affairs at (949) 824-2405.
Housing
UCI is very proud of the various housing options, which are available to graduate students and those with families. Housing applications require a $20.00 non-refundable processing fee.
Students applying for housing should apply as early as possible as there is currently a waiting list of at least a year and a half for graduate student housing. Telephone: (949) 824-7247 or email at housing@uci.edu or visit the UCI housing website: http://www.housing.uci.edu.
Graduate Student Health Insurance Plan
All registered graduate students who pay full registration fees and attend U.C. Irvine, are eligible and are automatically enrolled in the MANDATORY Graduate Student Health Insurance Plan (GSHIP). It provides coverage for medical, dental, vision and worldwide travel benefits. Students are assessed a fee each quarter and coverage is provided year round. Insurance for eligible students enrolled in the spring quarter will extend through the summer until the beginning of the subsequent year. (Reminder: The University automatically pays 100% of the assessed fee for GSHIP for students who are appointed as TA’s for 25% or more time for the respective quarter.)
If you have other health insurance that offers coverage that is comparable or greater than GSHIP, you may apply for an exemption. Enrollment in GSHIP is automatic at the time fees are assessed; therefore the exemption process must be completed prior to the fee payment deadline.
The Graduate Student Health Insurance is now contracted through PACIFICARE Insurance Co. All UCI Medical Group physicians are contracted with PACIFICARE. If you choose to see a provider who is outside the UCI Medical Group, you must contact GSHIP insurance coordinator, Beth Laham at 824-2388 or www.ucihealth.com. (Please note, as this is an HMO type plan, if possible upon receiving emergency care, call your primary physician. In all cases you must call the GSHIP coordinator, Beth Laham within 48 hours of receiving any medical services.)
Currently, dependent insurance is not available under UCI’s GSHIP plan. However you can find contact information for UCI’s GSHIP insurance broker on the GSHIP website: www.gship.uci.edu who has experience in assisting UCI students in finding affordable private insurance for their dependents.
Detailed information on the GSHIP plan can be found on the GSHIP Website. Or by contacting Beth Laham at 824-2388 or via e-mail at bllaham@uci.edu.
Useful phone numbers:
- PacifiCare 866-316-9776
- Appointments: (UCI Medical Group Call Center) 888-456-7002
- Emergency Visit Reports: 949-824-2388
- Insurance Claims Information: 949-824-2388
- Vision Appointments: (Student Health Eye Clinic) 949-824-5304
- Western Dental 800-672-6238
