Department announcements are distributed through several means. Administrative and business announcements will be sent by email to faculty, visiting lecturers, graduates or staff. Weekly Events are posted on the Department’s Home Page www.math.uci.edu. Also, check the bulletin board outside of RH 340 for class scheduling, office hours and other important information.
Department photos are displayed outside of the Mathematics Administrative Office, RH 340, next to the bulletin boards. Faculty, visiting lecturers, graduates, and staff should see Mathew or the work-study staff to get their pictures on the display board.
You are invited to contact the Colloquium Committee with suggested speaker names and dates for the new academic year colloquium series. Speakers should be established mathematicians and the talks should be aimed at a general mathematical audience.
For each speaker, there is a cap of $400 for all expenses. This includes meals, airfare, lodging, car rental, mileage, taxi, shuttle and per diem. Of that $400, reimbursement for meals is not to exceed $180 per speaker per visit. If a prospective speaker's expenses are anticipated to be higher than $400, approval from the Chair is necessary prior to extending an offer of invitation. Honorarium is not given for speakers.
If your course requires a Tech Room or Computer Lab, contact Mathew Williams.
Please work with Kevin when coordinating a new conference. He will help guide you through the necessary steps in order to both make your conference a success and adhere to University policies and procedures.
A photocopier is located in RH 440. Please see Mathew Williams regarding a copy code if you do not have one. The Department copy machine is to be used on copy jobs not exceeding 50 sheets.
For all copy jobs in excess of 50 sheets, please use the Copy Center (FRH B007) provided by the School of Physical Sciences. You may log in with the same copy and budget codes as the Department copy machine. Please remember to pick up your copies when they are finished, as the Copy Center does not deliver. Two weeks before final exam preparations there are special security procedures in place at the copy center. Please watch for email messages about this and allow extra time to process your copy jobs as there are large numbers of them going through the copy center at that time.
The Department no longer provides prepaid copy cards. They can be purchased at the library for your individual use.
You are invited to contact the Distinguished Visitors Committee with suggested Lecturers in one of the two categories. The invited guest should be both a distinguished mathematician and also an excellent speaker.
Questions about your @math.uci.edu email account should be directed to support@math.uci.edu. If, however, you cannot use email, please call x46377 and your request will be properly routed.
The fax machine is located in RH 340R. Faculty are given a code to enter into the fax machine from the Front Desk. Visiting Faculty should check with staff to send a fax. Dialing and operating instructions are displayed above the machine.
Do not tape grades to your door or leave any exams outside of your office. The Educational and Privacy Rights Act of 1974, prohibits instructors to post grades in a way which the student can be identified by others. Examples of this are use of alphabetical listing and/or Social Security number or student I.D. number. Grades may be posted on the Electronic Educational Environment web site http://eee.uci.edu.
Research proposals are prepared by Tricia Le. There are many guidelines and deadlines that you must adhere to prior to preparing your proposal. Please discuss your proposal with Tricia at least four weeks before the due date. Our Dean’s Office and Sponsored Projects Administration has given the departments a deadline of two weeks prior to submission date for the proposals to be sent to them in order to review, obtain required signatures.
Once the grant proposal has been approved and funded by the agency, you will be assigned a Grant Analyst in the Dean’s Office that will provide you with monthly report and financial status throughout the duration of the funding. Prior approval by your Analyst for all grant purchases and travel is required.
NSF requires that all CVs not exceed 2 pages. The font used must be at least 10 points or 15 letters per inch, with a margin of 1 inch on all 4 sides. Some of the following information may not be applicable and it does not have to be exactly in this order.
The specific requirements are:
Office and building keys are distributed by Radmila Milosavljevic-Corin. Keys must be returned at the end of employment. Lost keys will have a replacement cost of $5.00 per key.
You must present your UCI photo identification card at the Library in order to be activated into the Library system www.lib.uci.edu.
The Department’s zip – zot code is 92697-3875. The Department mailroom is located in RH 414. Mailboxes are assigned to faculty, lecturers, and all graduate students who have current appointments with the Department. Mathew performs a quarterly review and removes mailboxes of those whose appointments have ended. Mail is received and distributed daily by Mathew or the work-study staff. The University mail system is to be used for sending materials related to instruction, administration and research. Federal Express, Express Mail, etc. is expensive and should be used judiciously. If the cost for express mailings exceeds an acceptable amount, the individual will be responsible for the expense.
When the employment period for Visiting Faculty has ended, their mail can be forwarded to them for a period of two months. Please notify Radmila and Mathew of your new address before you leave.
Employees may not use the departmental mail codes to send personal mail.
Building maintenance is performed by UCI Facilities Management. For routine maintenance or projects, fill out the Maintenance Request Form available at the Department Office (RH 340). Please note that, dependent on the scope of the project, a non-departmental source of funding may be required.
The Department has approximately 20,000 ASF in the Rowland Hall Building. Following the Chair’s instructions, office assignments are made by Mathew Williams and Radmila Milosavljevic-Corin. Due to the shortage of space, many offices must be shared. Graduate Students are also located in Rowland Hall and are assigned space by Mathew Williams and Donna McConnell.
Office supplies are provided for instructonal purposes only and are available in the Department Office (RH 340). Please see Mathew Williams or a member of the work-study staff for assistance.
LCD projectors are located in the Colloquium Room (RH 306) and one of the Large Seminar Rooms (RH 340P). Additional overhead projectors and the LCD projector can be obtained from the Front Desk. Please sign the checkout sheet and have a staff member sign the sheet when you return it.
Parking and Transportation Services is located in the Public Services Building, at Berkeley and Verano www.parking.uci.edu. Parking permits are required for all parking on campus. Faculty/Staff permits are $48/month for regular parking and $66/month for preferred spaces. Parking lot 12B is the closest to the Rowland Hall.
*Parking Permits for Visitors: One day reserved parking permits are available through the Department of Parking & Transportation. Just go to www.parking.uci.edu to obtain a permit for your visitor. If you have a recharge account that allows for parking expenses, you can obtain a permit for your visitor through Special Events at https://www.parking.uci.edu/reservations/. You will need to create an account using your email address and have a valid recharge account. Special Events offers permits offers half day permits as well as full day permits in both General and Reserved parking stalls. For assistance, please contact Front Desk 45503.
After changing any personal information through AT YOUR SERVICE, please notify Radmila Milosavljevic-Corin (change in residence, phone number, name, etc.). Any changes made through AT YOUR SERVICE will affect only your payroll record. If you are a Graduate Student, notify Donna McConnell and the Registrar’s Office.
There are public printers on the fourth and fifth floors of the Rowland Hall Building. Refer to the list below for the printer closest to you. If you need assistance with setting up any of these printers, please email support@math.uci.edu
Print to any of the networked printers in the Math Department by using the command:
"lpr -Pprintername filename"
You can check the print queue with the following command:
"lpq -Pprintername"
The Department has a Library and Reading Room (RH 440M) for the Faculty and Graduate Students use. No Undergraduate Students are permitted.
The Department has the following rooms available for reservation:
Room requests must be submitted atleast three business days prior to event. Please contact Satsuki Shumate for scheduling.
Your Social Security number will be requested only when needed by benefit plan administration for financial reporting or to verify your identity, in compliance with state and federal law so please have your Social Security card or a receipt showing that you have applied for a Social Security card available upon your arrival to be hired. Please visit http://www.socialsecurity.gov/ to find the nearest Social Security Administration Office.
The Department covers the cost of the telephone unit, service and local calls for all employees. Please refer to the Campus telephone book for operations and programming of your telephone. Voice mail instructions can be located at: www.nacs.uci.edu.
Regular Faculty and Visiting Faculty may make long distance telephone calls from their offices within the following guidelines:
The Department will cover a monthly expense of $25 for long distance calls for Regular Senate Faculty. All research related long distance calls will be charged against the grant supporting the research.
The Department will cover a monthly expense of $10 for long distance calls for Visiting Faculty. All research related long distance calls will be charged against the grant supporting the research.
Amounts exceeding the limit will be billed monthly to the individual. A check payable to: UC Regents should be given to Tricia Le.
Graduate Students are not charged for any of their phone calls and are restricted to the local dialing area.
The Department Administration Office (RH 340) orders the textbooks for your instructional courses. Prior to each quarter instructors will be notified to place textbook orders and notified of the time frame when order will be placed. Please adhere to the time frame outlined, to insure textbooks arrive in time for the start of each quarter. Please see Mathew Williams or the work-study staff to checkout your textbooks and return them within three days following the final exams.
In order to be reimbursed for travel expenses, please provide the following to Tricia Le within one week of your return. There are forms in RH 340R that should be completed and submitted with the original receipts.
Airplane Tickets - Original ticket only. In case of e-tickets, please provide a print out of your online “receipt”, which indicates the traveler’s airline ticket number and the method of payment in which the ticket was purchased.
Hotel & Car Rental - Original receipts only. Receipts must show the total amount with a zero balance due and the method of payment. If personal car has been driven, provide the license plate number.
Per Diem - Provide the itinerary including stops in more than one place and the number of days spent in each place.
Travel Voucher - You must sign a travel voucher to be submitted along with the receipts.
Purpose - Provide a reason for the trip, such as "Visited Professor Smith at NYU to collaborate on research project” or "Attended the AMS meeting held in Las Vegas from 8/1 to 8/5/01".
Amount to be reimbursed is determined by the hosting faculty member or the amount approved of the seminar budget. Before leaving, you will need to complete a reimbursement form, located out side her office, and provide the following to Tricia Le:
Social Security Number – Required by University to issue a reimbursement check.
Visa Status - Permanent residents must provide a photocopy of front and back of their green cards. Visa holders must provide a photocopy of the visa (with photo), and the front and back of the I-94 form.
Mailing Address – The reimbursement check will be sent to this address.
Airplane Tickets - Original ticket only. In case of e-tickets, please provide a print out of your online receipt, which indicates the traveler’s airline ticket number and the method of payment in which the ticket was purchased.
Hotel & Car Rental - Original receipts only. Receipts must show the total amount with a zero balance due and the method of payment. If personal car has been driven, provide the license plate number.
Per Diem - Provide the itinerary including stops in more than one place and the number of days spent in each place.
Travel Voucher - You must sign a travel voucher to be submitted along with the receipts.
Identification cards can be obtained at UC Items, in the Student Center. A UC ID card is required to activate your library account. Please see web site http://www.asuci.uci.edu/ucitems/photoid/index.php.