Advancement and Dissertation Guidelines

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Master's Degree Advancement & Conferral

  • Advancement to MS Candidacy

    All Master's students must be advanced candidacy for their degree prior to the beginning of the final quarter of enrollment.  An application for Advancement to Candidacy must be initiated by the student and submitted for approval by the department (sumbit to Donna ). The approved application must be submitted to the Office of Graduate Studies at least 30 days before the opening of the quarter in which the degree is expected (refer to the advancement deadlines). The application must be accompanied by petitions for any curse credits that have not already been approved by the Graduate Dean.  If the candidate is not advanced before the beginning of the quarter in which all requirements are completed, the degree will not be conferred until the end of the following quarter. Deadlines for submission of the Application for Advancement to Candidacy are published on the Graduate Divisions WEBSITE, where filing fees and deadlines may also be found.

  • Check the filing deadline for MS advancement
  • Fill in the form with all eligible 12 courses (B or better). The advancement quarter and the conferral quarter courses can be listed if needed for the required 12 courses, (for example, if you are advancing W15 and expecting a conferral date of S15, both quarter courses can be listed, but not counted in the "units completed at advancement" total, add only the completed courses.

  • Sign name (pg. 1) print name on (pg.2) and sign on (pg.3) where indicated. 
  • Donna will review the MS form for completness and accuracy, obtain department signatures and submit to Graduate Division.
 
 
  1. Doctoral students earning a master’s degree en route to the PhD will need to initially sign in to the master’s exit survey; however, you are not required to actually complete the survey. Instead, you will get a message on the screen saying you do not have to take the survey at this time , print this notification and submit it to Donna , so it can be submitted with the MS final degree paperwork.
  2. Students graduating with an MS, must complete the Master Degree exit survey, print it and submit it to Donna to be forwarded with final degree paperwork.  Do not submit this form until the quarter the degree will be conferred.  Donna will notify you of when to submit.

Ph.D. Advancement & Dissertation Guidelines

Advancement to Candidacy Oral Examination

  • Check the filing deadlines.

  • Arrange the date and time with your advisor and the advancement committee.

  • Book the room with the Donna in the Math Department Office.

  • Notify Donna McConnell at least 2 weeks prior to the exam date in order to post the announcement on the Mathematics Department website. Be prepared to submit the title, date, time, and room number and Advisors name.

  • Download the Report of Ph.D. Candidacy Committee Form I.

  • Complete all 3 pages of the form including the Conflict of Interest form on page 3 (Required).

 

Advancement Committee

  • 5 Senate members required for the PhD advancement committee, the Chair must be from the Math Department or have a joint appointment.

  • The majority of the committee must be from the Math Department

  • The outside member cannot be from the Math Department or have a joint appointment/affiliation with the Math Department

 

  1. Take the completed form to the Advancment Oral Examination and obtain the signatures of all Committee Members if the decision is favorable. (use an asterisk * to indicate (3) Final Examination Committee Members). You and your advisor will need to sign page 2 & 3 where indicated.

  2. Bring the form to Donna to obtain the signature of the Department Chair and the Graduate Vice Chair. Donna will take a copy for your academic file and confirm all signatures have been obtained.

  3. The Advancement to Candidacy Fee of $90 must be paid at the Cashier’s Office located in Aldrich Hall. The cashier will stamp this form to indicate receipt of payment.

  4. Take the completed PhD form I with the cashier’s stamp (indicating payment) to Graduate Division located at 101 Aldrich Hall.

  5. The completed from constitutes an application for Advancement to Candidacy. The student’s official date of advancement is the day the completed Ph.D. Form I is received in Graduate Division.

 

Final Examination For Degree of Doctor of Philosophy

  • Check the filing deadlines.

  • Arrange the date and time with your advisor and the advancement committee. If any of the members have changed since the Advancement to Candidacy Oral Examination, notify Donna McConnell immediately. An exception will have to be submitted to Graduate Division and approved prior to the PhD Defense.

  • Book the room with Donna in the Math Department Office.

  • Notify Donna McConnell at least 2 weeks prior to the exam date in order to post the announcement on the Mathematics Department website. Be prepared to submit the title, date, time, and room number.

  • Prepare your paper work (Ph.D. form II) prior to your defense date.  All committee members must sign the form once the dissertation is complete. Bring the completed Ph.D. form II to Donna in order to obtain Department Chair or Graduate Vice Chair's signature and to take a copy of the form prior to submitting it to library archives or Graduate Divison.

PhD Dissertation Submission Checklist

UCI Libraries

LaTeX Template  https://github.com/lotten/uci-thesis-latex

UCI libraries provides feedback on thesis and dissertation formatting online. There is about a two day turnaround.

Thesis and Dissertations

Graduate students have the option of submitting their thesis or dissertation electronically or on paper. We strongly encourage submission electronically via the UMI ETD system, but we will continue to accept paper submissions. Students are responsible for submitting a manuscript that adheres to our manual for paper or electronic submissions. Degree candidates should carefully review all instructions and guidance on this website well in advance of the relevant submission deadline.

Special Collections and Archives staff review each manuscript for adherence to formatting standards and accept it upon approval. Provided a student has met all other requirements, this is the final step prior to being awarded the graduate degree. Congratulations!

ETD Consultation Request Form

Note: A pre-submission critique is available to all students who would like to have their formatting reviewed prior to meeting with their committee members. It is not a required step in the filing process.

If your committee members have already approved of your thesis/dissertation, please bypass the pre-submission critique and follow the electronic filing submission steps outlined in Section 6 of the manual. Once you have submitted your final manuscript through the electronic filing system, we will review your thesis/dissertation for formatting. If revisions are needed, we will reply with additional feedback. If the manuscript clears all formatting requirements, you will receive the final confirmation email from the University Archives.

You may not make any revisions to the submission once you receive the final confirmation email from the University Archives. Please make sure your committee members have signed all required forms and do not require any further revisions prior to your submission.

The quarterly workshop is conducted twice per quarter, except for summer session.  The workshop explains the requirements for submitting theses and dissertations. The workshop schedule is available here.

Degree Certification Request form (optional)
Because it may take four to six months to receive a diploma, you may submit this form receive a Letter of Certification that certifies your graduation. If you do not receive the letter in fourteen working days contact graduate studies at (949) 824-4611.