Stephanie Look

Stephanie is responsible for coordinating, managing, and providing analytical and administrative support for all facets of Senate Academic Personnel, including: recruitment, merits, promotions, voting, visiting employment procedures, leaves of absence, international relations, and payroll entry.


The Graduate Affairs Officer in the Department of Mathematics at UC Irvine has independent responsibility for the full range of administration of the graduate student affairs unit. This staff member acts as the primary point of contact for faculty, staff, students, Dean's office and central administrative units regarding graduate program/student matters. The graduate affairs officer provides counseling to current students on issues related to their academic progress, employment, and personal adjustments.

Jim Keehn

The Financial & Grant Analyst has primary responsibility for the management of all financial matters within the department, including analysis, preparation, and monitoring of the departmental budget, advising the MSO, faculty and other departmental personnel on financial issues, accounts payable and preparation of budgets for research grants and contracts within the department.

Claudia Cheffs

As the Chief Administrative Officer (CAO) of the Mathematics Department, Claudia oversees the comprehensive management of departmental functions. She is responsible for the development and execution of management systems that ensure effective oversight of all planning and operational endeavors. Her jurisdiction spans a variety of key areas, including finance and accounting, contracts, grants, academic and staff personnel matters, administration of instructional programs, as well as graduate and undergraduate student affairs.


The Undergraduate Coordinator Independently coordinates the Undergraduate Affairs Program in the Department of Mathematics. The Undergraduate Coordinator advises students on academic policies and enrollment, organizes and coordinates undergraduate recruitment activities and outreach programs including the coordination of Regional and State competitions for MATHCOUNTS. This position works with the Vice Chair of Undergraduate Study on course planning and enrollment issues and interprets and implements both Campus and Department policies and procedures relating to the Undergraduate Program.

Ingrid Richey

Ingrid processes all departmental purchasing and financial reimbursements and transactions. She is responsible for administrative support for department and faculty events and conferences. She also provides general administrative support to department functions, MSO, and department staff.

Jim Keehn

Donald provides the primary analytical and administrative foundation in all matters related to staff personnel and payroll management for the Department of Mathematics. He independently interprets policy and develops/implements procedures to ensure compliance and support of effective departmental operations. He is independently responsible for the coordination and management of merit and promotion dossiers for academic senate members within the department and prepares and manages all payroll actions for academic, staff, and undergraduate student employees in an independent manner.

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